Privacy Policy
Last modified on June 7, 2024
Application of Policy
This Privacy Policy (this “Policy”) describes how 25N uses your personal information (including personal information You provide to Us about others) (collectively, “PI”) and discusses your rights. Please review this Policy and our Terms of Service and Use carefully before accessing the Site or any Services. Your use of the Site or any Services constitutes your acceptance of this Policy and our Terms of Service and Use. This Policy applies to the website accessible at https://25ncoworking.com/ and any related web or mobile applications accessible on any internet-connected device, including but not limited to any and all current and successor landing pages, web pages, subdomains, dashboards, platforms, technology, features, functionality, and components and aspects of any and all thereof of or maintained by 25N Coworking, an Illinois limited liability company, or any of its Affiliates (collectively, “25N,” “Us,” or “We”) (collectively, the “Site”) and to all services, uses, products, purchases, packages, memberships, registrations, bookings, reservations, features, content, and information on the Site or engaged via the Site or otherwise between You and an applicable 25N Affiliate (collectively, “Services”). “You” are the user of the Site or Services or any other Person (as defined in our Terms of Service and Use) with whom We actually or prospectively engage in a business relationship. This Policy does not apply to any third-party websites, platforms, content, information, products or services which may be references on or accessible through links or otherwise on the Site.
Updates
We may update this Policy from time to time in our discretion. Updates to this Policy will appear on the Site, primarily via this Policy.
Cookies
Please note We use cookies and similar technologies (collectively, “Cookies”) on the Site and may do so in marketing communications. Please see our Cookies Policy for more detailed information.
Contacting Us
If You have questions regarding our collection and processing of your PI or would like to exercise your privacy rights, please email Meagan Slavin at hello@25ncoworking.com.
Why We Collect Your PI and How We Use It
We collect your PI to communicate with You, provide your Services, manage our business and relationships, and for legal and regulatory purposes. Specifically, We may collect your PI under the following legal bases and for purposes such as the following:
| Legal Basis | Example Purposes |
|---|---|
| You provide your consent | To respond to your communications or requests for information; to provide marketing, news, and public relations information requiring your consent; to carry out supporting activity on your behalf when You are an employee; otherwise with respect to your valid consent |
| To take steps at your request prior to entering into a contract with You, to form a contract with You, or to perform or exercise rights or obligations under a contract with You | In connection with enquiries by You; under our Terms of Service and Use or any Memberships and Services Contract(s) covering your Services or the related Services and billing; an employment offer or the management of your employment and compensation; a service agreement or the management of your Services and compensation; or otherwise with respect to any pre-contract or actual contract or agreement with You and the related contractual activity |
| To comply with law or a legal or regulatory obligation |
To maintain our accounting and supporting records information for tax compliance purposes; to comply with government new-hire information or employment-related registration and reporting requirements; to prepare and/or file documents and instruments with government agencies or otherwise relative to customer matters; to ensure compliance with our legal and regulatory obligations; to protect our information and/or property and/or that of others who have entrusted Us with their information and/or property; or otherwise with respect to other laws, rules, and obligations to which We are subject |
| To protect your or another person’s vital interests | In the event of death, medical emergency, or otherwise under specifically applicable circumstances |
| For purposes of our legitimate interests or that of another party, except when your interests or fundamental rights and freedoms override those interests | For effective provision of Services; maintaining our service records in connection with customers’ future prospective needs; customer satisfaction and retention of related records for insurance and response purposes; business financial planning; accounting, tax, and auditing; corporate, business and service management, reporting, review, analysis, and other due diligence and improvement; security and business continuity; marketing, news, and public relations; Site and communications management, maintenance, review, analysis, and improvement; or otherwise with respect to other specific, legitimate purposes communicated to You through specific means. Please contact Us if You believe your interests, rights, or freedoms conflict with or override any of these purposes |
| For one or more of the other purposes and legal bases provided in this section, when the data is manifestly made public by You | Such as on your publicly accessible social media accounts or otherwise |
| For the establishment, exercise, or defense of legal or regulatory claims | To make, defend, or support a customer claim, complaint, or regulatory action or filing; to exercise our legal rights; to defend claims, complaints, or allegations against Us; or otherwise for the establishment, exercise, or defense of any other legal or regulatory claim; |
| For reasons of substantial public interest, on the basis of law | The prevention or detection of fraud, other unlawful acts, misconduct, or otherwise in the public interest |
| For reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health, on the basis of law | In connection with epidemic, pandemic, or other serious threat to health in accordance with public health requirements |
How We Collect Your PI
We may collect your PI:
Directly from You — For example, when You make enquiries, register for or purchase Services, seek employment with Us, or otherwise contract with Us.
Automatically through the Site or our other marketing communications — For example, your IP address collected through Cookies when You visit the Site or click links in marketing communications.
From publicly available information — For example, from available websites, social networking platforms, news and press, and other relevant public data sources.
From applicable third parties — For example, your employer, business partners, business managers, supervisors, agents, representatives, employees, reference providers, referrers, government agencies, and others.
WHERE INFORMATION IS COLLECTED DIRECTLY FROM YOU, IT MAY BE COLLECTED, AT LEAST IN PART, UNDER OR IN CONNECTION WITH A STATUTE, A CONTRACT, OR AS NECESSARY TO ENTER INTO A CONTRACT. IN SUCH CASES, YOU ARE GENERALLY REQUIRED TO PROVIDE THE INFORMATION, PROVIDED THAT CERTAIN COLLECTION OF INFORMATION MAY SOMETIMES BE AVOIDED SUBJECT TO THE CONSEQUENCES DESCRIBED BELOW IN THIS NOTICE.
Types of PI We Collect
The types of PI We may collect and examples of the possible consequences of not providing the information include:
| Type of Data | Data Examples | Examples of Collection | Example Consequences of Not Providing the Data |
|---|---|---|---|
| Personal contact data | Name, home address, telephone contact, email address | When You are a prospective or actual customer, employee, or other business contact | We may not be able to provide You with Services, hire You, or communicate with You |
| Identity data | Name, passport, SSN or other Tax ID, or other ID data | When You are an employee for regulatory purposes or when You are a customer for purposes of preparing and/or filing certain Services documents requiring such data (such as USPS paperwork required for Mailbox Services) | We would not be able to hire You or provide You with applicable Services |
| Work and business data |
Name of business or employer, job title or position data, work contact data, other work- or business-related information You provide when reaching out to Us or seeking Services | When You are an actual or prospective customer, employee, vendor, or other business contact | We may not be able to respond to your inquiries or requests, provide You with applicable Services, engage You, communicate with You, or conduct pre-hiring checks |
| Right to work data | Nationality, residency, passport, and/or other work permit data | When provided by You in connection with employment | We may not be able to hire You |
| Academic and professional data | Educational experience, work experience, resume data |
When provided by You or through independent investigation in connection with your prospective employment | We may not be able to conduct pre-hiring checks |
| Reference data | Confirmation regarding your work history, skills, and related data | In connection with your prospective employment | We may not be able to conduct pre-hiring checks |
|
Personality and competencies survey data |
Data regarding your personality, preferences, problem solving tendencies, competencies, interpersonal relationships, teamwork, and related | In connection with your prospective employment | We may not be able to conduct pre-hiring checks |
| Criminal and regulatory data | Criminal background, offence, and regulatory and legal proceeding data | Where lawful and relevant to a position with Us, in connection with pre-hiring checks | We may not be able to conduct pre-hiring checks |
| Site activity | IP address, data on webpages You visit, data You download, how You connected to the Site | When You visit the Site, collected through Cookies and other automated electronic means | We would not be able to track the activity on the Site or use the data to improve our business or the Site |
| Electronic and IT data | Email correspondences, voicemail messages, and other electronic and IT records | When You communicate or interact with Us electronically or otherwise online or through IT means | We may not be able to respond to or communicate with You or provide You with Services |
| Sensitive data or data deemed to be “special categories” of personal data | Racial or ethnic origin, political opinion, religious or philosophical belief, trade union membership, health, gender, or sexual orientation data | When communicated by You when You are a customer, employee, or vendor and the information is relevant to our relationship with or Services for You | When the data is relevant, We may not know or be able to honor or respond to your needs or provide You with relevant Services |
Children’s Privacy
Please note our Site and Services are not intended for the use of anyone under the age of eighteen (18) and We do not knowingly collect information from anyone under such age. If You are a parent or guardian of a child from whom You believe We have collected PI in a manner prohibited by law, please contact Us. If We learn that We have collected PI through the Site or otherwise from a child without the consent of the child’s parent or guardian, We will comply with applicable legal requirements to delete the information.
With Whom We May Share Your PI
Where appropriate and applicable to our relationship with You, such as in support of your actual or prospective Services, engagement, employment, or other business relationship with Us and/or the organization and storage of data in support of our legitimate business needs, your PI may be disclosed internally. To the extent necessary, We may also disclose certain of your PI to third parties who need limited access in order to provide Us with services, provide intersecting services to You, or enable Us to provide You with Services, such as the following:
Property owners or other third parties for whom We provide or manage Coworking businesses or on whose properties We run Coworking businesses — Where necessary in connection with the provision of your Services under the business provided by such third party or as required for security or other lawful purposes.
Regulatory or other government agencies or authorities, courts and tribunals, law enforcement — Where disclosure is required by law, rules, law enforcement, any court or tribunal with authority to require the disclosure, or similar.
Employers — Where required by law or legal process.
Other persons connected to You — Where necessary for your Services, employment, or otherwise upon your request or consent, such as your employer, business partners, business managers, supervisors, agents, representatives, and others.
Our advisors and service providers — Such as our attorneys, tax advisors, and other professional advisors; payment processors, banking institutions, financial providers, payroll vendors; debt collection providers; insurers; due diligence providers, background verification investigators, survey vendors, analysts, and consultants; IT providers, data storage providers, software and data platform providers, web content management providers; telecommunications providers; business continuity, disaster recovery, file storage, and data management and backup providers; actual or prospective affiliates or successors in interest to our business.
Other persons with your consent or at your request — Such as in connection with an event or otherwise with your consent or at your request.
How Long We Keep Your PI
We will keep your PI for the time necessary and applicable to the purposes for which it was collected, though, when no longer needed by Us for such purposes, We may dispose of data without further notice to You. You are advised to always retain your own copies of documents and data in connection with your Services. We will store your PI according to the following criteria:
Type of Data Criteria for Retention
Customer data
For so long as We continue to provide Services to You and the data is or may be relevant to your Services and thereafter for so long as required for regulatory, compliance, insurance, legal, or tax matters; for business continuity purposes; to support, evidence, enforce or defend our rights or work; or to the extent there is another legitimate reason for keeping it longer.
Prospective customer data
Typically, for at least three (3) years and thereafter for business continuity purposes; to support, evidence, enforce or defend our rights or lack of provision of Services; or to the extent there is another legitimate reason for keeping it longer.
Employee data
For so long as You are employed and the data is or may be relevant to your employment and thereafter for so long as required for regulatory, compliance, insurance, legal, or tax matters; for business continuity purposes; to support, evidence, enforce or defend our rights or relationship; or to the extent there is another legitimate reason for keeping it longer.
Prospective employee data
Typically, for at least three (3) years and thereafter for so long as required for regulatory, compliance, insurance, legal, or tax matters; for business continuity purposes; to support, evidence, enforce or defend our rights or lack of relationship; or to the extent there is another legitimate reason for keeping it longer.
Vendor data
For so long as You provide Us with Services and thereafter for so long as required for regulatory, compliance, insurance, legal, or tax matters; for business continuity purposes; to support, evidence, enforce or defend our rights or Services; or to the extent there is another legitimate reason for keeping it longer.
Prospective vendor data
Typically, for so long as We continue to contemplate engaging You.
Other business contacts’ data
For so long as We continue to maintain a business relationship with You or with others connected to You and thereafter for so long as required for regulatory, compliance, insurance, legal, or tax matters; for business continuity purposes; to support, evidence, enforce or defend our rights or interests or that of others represented by Us; or to the extent there is another legitimate reason for keeping it longer.
Marketing data
To the extent needed to assess your use of the Site or marketing materials, for so long as You consent to receive and have not opted out of receiving marketing, promotional, newsletter, or other such information from Us, and thereafter to the extent needed to record your withdrawal of consent or opting out of receipt of such information and to ensure We honor your wishes regarding marketing materials.
To the extent multiple categories of your PI are stored by Us, the duration of storage for each such category may be overlapping, and the longer duration of storage will continue to apply to the applicable category of data even when a shorter duration may apply to a different category of data.
When We no longer require your PI for the purposes and durations described in this Policy, to the extent possible, We will take steps to anonymize and/or delete it.
Your Rights
You may have certain rights regarding your PI, depending on the purposes for which We have collected and processed your information and the laws and rules applicable to You and your PI. Your rights may include:
Right of information — To be informed regarding the information provided in this Policy
Right of confirmation — To request and receive confirmation regarding whether your PI is being processed by Us
Right of access — To access your PI (by way of a copy of the PI that would not adversely affect others’ data, rights or freedoms and complies with our privacy and other legal and regulatory obligations
Right to rectification — To correct your PI, including the right to complete otherwise incomplete data, including by providing a supplementary statement
Right to erasure — In certain circumstances, to have your PI deleted
Right to restrict — In certain circumstances, to restrict the processing of your PI
Right to data portability — In certain circumstances, and where the data processing is automated, to receive copies of your PI for transfer to others or to request, where technically feasible, that We move, copy, or transfer the data for You (all without adversely affecting others’ data, rights or freedoms and in compliance with our privacy and other legal and regulatory obligations)
Right to object — To require Us to stop processing your PI for marketing purposes, in certain other circumstances with respect to PI collected and processed on the basis of our legitimate interests, and in certain other situations
Right to withdraw consent — At any time when your consent was previously provided and is the basis for the collection or processing of your PI (provided that your withdrawal of consent will not affect the lawfulness of data collected and/or processed with your consent)
Right to lodge a complaint — With a supervisory authority*
*If You need to lodge a complaint with a supervisory authority regarding your rights and PI, please reach out to the applicable data protection regulator in the jurisdiction where You live or work or where an alleged breach has occurred if You consider that the related processing of your PI has infringed your rights.
Many of the above rights are subject to exceptions and limitations or apply only in certain circumstances. Where certain requests are manifestly unreasonable and excessive or unfounded, We may not be able to comply with such requests.
For more information regarding certain of your rights, please see: https://commission.europa.eu/law/law-topic/data-protection/reform/rights-citizens/my-rights_en
If You have any concerns regarding your data or our collection or processing of that data, or to exercise your rights, please contact Meagan Slavin at hello@25ncoworking.com.
Our Contact Information
Data Processing
25N Coworking
25 N. River Lane
Geneva, IL 60134
hello@25ncoworking.com